Sound familiar?
✗ Member details scattered across Google Sheets, notebooks, and WhatsApp
✗ Parents constantly messaging to ask about their child's progress
✗ No idea which members are active, lapsed, or about to leave
✗ Manually onboarding every new member with paperwork and emails
How ClubForge transforms your member management
Complete Member Profiles
Every member gets a rich profile: contact details, emergency contacts, medical notes, membership tier, payment history, attendance records, belt rank, grading history, and waiver status. One place for everything.
Family Accounts
Parents manage all their children from one login. Check kids into class, view progress for each child, and receive a single consolidated bill. You manage one family, not five separate accounts.
Self-Registration & Onboarding
Share your branded registration link. New members sign up, select their membership, agree to your waiver, and pay via Stripe — automatically. You get notified; they get onboarded. Zero admin.
Branded Member Portal
Every member gets their own mobile-friendly dashboard. They check into class, track belt progression, view schedules, manage payments, and see grading feedback — without messaging you.
Smart Search & Filters
Find any member instantly. Filter by membership tier, belt rank, attendance frequency, payment status, join date, or location. Identify at-risk members before they lapse.
Data Security & GDPR Compliance
All member data is encrypted, tenant-isolated with row-level security, and fully GDPR compliant. Members can export or delete their data anytime. Your members' trust is safe with us.
Frequently Asked Questions
Can members register themselves online?
Yes. ClubForge provides a branded self-registration page where new members can sign up, select a membership tier, agree to your waiver, and pay via Stripe — all without you lifting a finger. You get notified of every new signup.
How do family accounts work?
Parents create one account and add their children underneath it. They can manage all family members, check kids into classes, view progress for each child, and receive a single consolidated bill. You see and manage the family as one unit.
Can I import my existing member data?
Absolutely. ClubForge supports CSV import for member data. On Pro and Elite plans, our team can also assist with migration from other platforms like spreadsheets, Zen Planner, Kicksite, or any other system.
What information is stored in member profiles?
Each profile includes contact details, emergency contacts, medical notes, membership tier, payment history, attendance records, belt/rank progression, grading history, waiver status, and any custom notes you add. It's a complete 360° view of every member.
Do members get their own portal?
Yes. Every member gets a branded mobile-friendly dashboard where they can view their schedule, check into classes, track their belt progression, see grading feedback, manage their payment details, and stay connected — all without contacting you.
Ready to manage your members properly?
Start a 14-day free trial. Import your existing members or start fresh.
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